Procedure for inputting medical record notes

This is the procedure for doctors to follow to enter your medical record notes on the website.

1. Login on the website using this link: www.homepeteuthanasia.com/account

2. login using the user name and password you were given. You may have to complete an “I am not a robot” step, but your device should keep you logged in after that.

3. Find the main menu and click on it, then click on Admin, then on Appointment list (if you are using a portable device) or, if you are using a laptop or a desktop, locate the menu on top of the main page and click on “Admin”. This should take you to the appointment list.

4. There is a box on top of the page where you can search for the name of the pet or client. It is easier to search for the name of the pet, then click on the “Apply” tab.

4a. In order to be able to locate your clients more easily, you can also select your name in the “For” tab. Click on the drop menu in the “For” section and select your name, then click “Apply” and only your appointments will show up.

5. Once you find the correct pet, click on the Client’s name. This will open the client appointment information.

6. There are several sections: Client Information section, Pet information section, Appointment information section (which includes the quote section), … below this, you will find a tab entitled Doctor Notes. In order to access the section where you will write your doctor notes, click on that tab and it will take you to the page where you can write your notes.

7. In the doctor notes section, these are the fields you need to fill out:

1. Identification number. This is the client ID which is the year, month, day, appointment number for that day and your initials. For example, if you are Dr. Joe Smith and this is your 3rd appointment on the 26th of May 2025, the client id is: 2025052603JS. This ID number is required by the DEA for the Controlled Substances Log. It needs to be unique to each client.

2. The next box is the history. If the history given by the CCS in the appointment notes is correct, you may just copy and paste this or write “see history in appointment notes”. If you feel you should add or change some information to make it more accurate, you may enter new data. You may dictate your notes in this box or type them.

3. The next box is the Physical exam. You may keep it very brief, whatever you feel is necessary to make acceptable PE notes which will justify the euthanasia. TPR and complete SOAP notes are not necessary unless you judge otherwise OR if you are doing a QoL or Hospice case. In the case of Hospice or QoL appointment, please do a full standard SOAP.

4. Then click the Euthanized box if the pet was euthanized.

5. The next section will allow you to enter the drugs. If you are using HPESC controlled substances, you must use the drop down menu for each controlled substance and select the correct drug you used. This drop down menu will link to our controlled drugs log, so it is very important that this be accurate. If you are using your own controlled substances under your own DEA, do NOT enter controlled substances in this drop down menu. Enter the controlled drugs you used in the “Additional notes section” below that section. However, whether you are using your own controlled substances or the HPESC controlled substances, you may enter non controlled substances in this drop down menu or enter them in the “Additional notes” section below, whatever you find easier to do. To clarify: If you use HPESC controlled substances, use the drop down menu for each controlled substance. If you are using your own controlled substances, write what controlled substances you used in the additional notes. In either case, it does not matter where you enter the non controlled substances.

6. Click on the first drug you want to enter. Then there is a grey box below this (on mobile devices) or next to it on laptop/desktop. You cannot use that box. Then below the grey box (on mobile), is where you enter the amount you used. Enter the quantity in MLs Not in MGs as the strength of the drug (mg/ml) is incorporated in the drug listed. You do not need to type the letters MLs. Just the quantity is sufficient.

7. If you have another drug to enter after the first one, click on the “+” sign and the drop down menu will appear again and you may select the next drug and enter the amount in the amount box.

8. If there is another drug you need to enter, proceed the same way by clicking on the “+” sign again, until you are done entering your drugs.

9. Then go to the Aftercare section and click on all the appropriate boxes that apply for aftercare.

10. Then add any other additional notes you need to add in the next section which is the “Additional Notes” section, to complete the medical record. Write your initials in that section (this will be your signature on your doctor notes).

8. Finally, review what you wrote, make sure everything is correct with no typos and that the quantities of the drugs are correct; scroll down to the bottom and click on the “Save” orange tab.

This completes the process of your doctor notes.

If you realize you made a mistake or you need to change something in your doctor notes, you can return to the page by using the same process as above.